Office Safety TIP's

Office Safety Tips

Safeguard all valuables. Record serial numbers, brand names and descriptions of valuables which are kept in your office. Small portable items should be kept out of sight.

Keep a record of such valuables and a duplicate list in a safe place. This should be done for all your personal property as well as company property.

1• Never leave valuables such as a wallet or purse lying on top of a desk. Place them in a drawer or somewhere out of sight. If you are leaving your office or work area for only a few minutes, lock your desk and secure your valuables;

2• Never carry large sums of money to the office. Safeguard and protect cash and credit cards at all times;

3• If you have “coffee fund,” “stamp funds,” etc., keep the containers under lock and key. If possible, store the money in a safe;

4• Require identification and authorization from “repairmen” wanting to remove any property, equipment, etc;

5• All outside service personnel should be accompanied at all times when inside your office areas;

6• Establish an effective property control program. Do not loan equipment or office keys without a proper level of authorization and approval. If keys are lost, replace locks immediately, and report the loss of keys to the proper authority immediately;

7• Do not tape important keys under desks, to file cabinets, etc. Ensure proper key control and issuance of all keys to the office. Restrict keys to persons with proper authorization;

8• If you are entrusted with a key to an office area, room, storage facility, etc., make sure the door is locked and all contents are secure when you leave;

9• Avoid letting someone else use your keys unless you go with them, or they have proper authorization for use of the keys. All office areas not in use should be locked;

10• When working late and alone, lock all doors, including your office door. Make sure a phone is nearby. Know the emergency number for the police;

11• Make sure, at the end of the day, that windows are locked and correctly closed; all property is secured and put in protected storage; all desks and files are locked and protected; all doors are closed and locked; and that any alarms or other security measures have been activated;

12• Alert to unknown strangers wandering through building areas, report suspicious persons to the police;

13• Make sure there is proper illumination outside all entrances, and all points of concealment are removed;

14• Make sure that there is proper illumination inside your office and internal building areas;

15• If cash is handled in your office area, consider the following:

o Protect cash-handling areas at all times;
o Consider a silent alarm system in the event of robbery;
o If an alarm is installed, ensure proper education in use;
o Keep cash amounts to a minimum;
o Vary routines in making deposits;
o Install a U.L. rated safe, anchored to the floor;
o Keep safe locked at all times;
o Ensure proper barriers for cash-handling areas;
o Make deposits during daylight hours;
o In the event of a robbery, take no action which will at any time jeopardize your personal safety or others.

16• Ensure office co-workers, as well as those persons in adjacent parts of the building, share a security-minded philosophy;

17• Try to park as close to building entrances as possible. At night, be sure to park in well-lit locations;

18• Develop a mutual aid system among your co-workers, and other occupants of the building. Assist each other in protecting persons and property;

19• Establish good opening and closing procedures with safety and security in mind;

Thanks,

Office Safety

Safety in the Office

Accidents do happen in the office. Few office workers realize that they are twice as likely to be injured in a fall as a non-office worker. Nationally, only automobile accidents out number falls as the leading cause of all accidents. In the office slips, trips and falls are the number one cause of disabling injuries.

Thinking and working safely can prevent most accidents. You can become aware of the most common hazards in the office environment. The following are some examples of common hazards and what you can do to prevent them from becoming accidents.

1.Don't lean back in your chair. Keep all legs on the floor so that you do not end up on the floor. Take time to reach out and hold on to the chair as you sit down. Be sure that the chair is beneath you as you sit;

2.Keep the floor and walkway clear of electrical, telephone and computer cables, boxes, etc. They are tripping hazards waiting to happen;

3.Close one drawer in a filing cabinet before opening another. This prevents the file cabinet from tipping over on you;

4.Close the drawer in your desk before getting up and close file drawers before walking away from the file cabinet. This prevents the danger of people walking into an open file drawer or desk drawer;

5.Store supplies inside cabinets, not on top of them. Store heavy items in lower drawers or on low shelves;

6.Watch out for slippery surfaces. Spilled drinks or water from umbrellas are typical hazards and need to be cleaned up/or identified immediately;

7.Look where you are going. Don't block your view by carrying loads higher than eye level;

8.Don't read while walking. It doesn't save enough time to justify the risk;
9.Walk, do not run. Please slow down;

10.Don't climb on chairs, desks or boxes. Use a step ladder instead.
11.Hold onto handrails when using stairways;

12.Use elevators when carrying boxes if they are available;

13.Don't throw matches, ashes or cigarette butts into wastebaskets. If the building has been designated as a smoke free building - DO NOT smoke in the building;

14.Don't overload wall sockets and extension cords;

15.Don't touch electrical switches, sockets, plugs, etc with wet hands;

16.Don't eat or drink at a computer station. It could result in malfunction of the computer and void the warranty;

17.Watch for unsafe conditions such as defective equipment, burned out lights, loose steps, torn carpet, etc and report them to your supervisor immediately;

Thanks,

Building Emergency Evacuation Guideline

Emergency Procedures (Injury or Illness)

Take Victim to First Aid Room, Rest Room or Info Counter;

Do not move the sick or injured person (s) if not sure;
Stay with the victim and reassure him/her that help is on the way;
Inform dept manager and get someone to follow victim to the hospital and report back;
Report the incident to security, dept director & human resource as immediate as possible;
Ensure the incident area is to be barricade if so necessary for the authority and security investigation;
Take picture and get any witness to write statement on how the incident happened;
Prepare your incident report as soon as possible or within 24 hours to head office;
Submit report to DOSH (fill-up form JKKP 8);

Upon hearing fire alarm/notification of evacuation;

Follow instruction of emergency response team (ERT);
Use CLOSEST ACCESSIBLE stairwell for evacuation;
Follow maps of each floor’s exits as provided;
Know and always understand your exits;
Be alert and careful of other halfway;
Do not block stairways;
Go to your evacuation assembly area;
Check your department head count & report;
Do NOT re-enter the building until clearance given;
Report to ERT & safety warden;

THIS IS WHAT YOU SHOULD NOT DO;

Do not smoke while evacuating yourself;
Do not use the lift and elevators;
Do not run or create panic among staffs;
Do not joke & horse play;
Do not eat or drink while on evacuation;
Do not carrying heavy equipment’s or working tools;
Do not return into the building until ‘clear’ signal is given by security & safety warden;

Regards,